SAP News
TeaTime at 10 am – August 25th
Topics: Common Year-End Adjustments for: the General, Food Service, Special Aid, and Capital Funds and How to Make the Necessary Journal Entries Use the TeaTime link at the bottom of our website. CPE/CTLE CPE Attendance Form PowerPoint
2026-27 Transportation Contracts
All Transportation Contracts must be signed by the contractor and Board President or designee on or before the date service begins. Executed contracts must be submitted to SED within 120 days of the start of service. Transportation Aid may be prorated if the contract...
2026-27 UPK Application
The 2026-2027 UPK Application is due on August 31. You may review SED's Office of Early Learning 2026-2027 Application webinar for additional guidance: 2026-2027 UPK Application | New York State Education Department.
SAMS Rebuild- Building Project Area is Now Available
A rebuild to the existing SAMS system will be released in phases, divided by business area within the new SAMS application. The first area, Building Projects, launched today. This area was developed with user feedback and will provide users with a centralized place to...
Coffee Talk – August 5th at 9 am
Topics: Form FB and Form FT- How Data Reported is Used in Aid Calculations Use the Coffee Talk link at the top of our website. CPE/CTLE CPE Attendance Form PowerPoint
Final Review and Correction of Fall 2025 (BEDS Day) Enrollment and Economically Disadvantaged Counts Affecting your District’s State Aid
In August, the Office of Information Reporting Services (IRS) will finalize the SIRS and BEDS Online files containing Fall 2025 (BEDS Day 10/1/2025) enrollment and Economically Disadvantaged Counts used for State Aid purposes. After this time, districts will no longer...
Attorney Reporting – August 14th
Annual reporting of the names and amounts paid to attorneys that were engaged by the district are due 45 days after the year-end. Use the NYSED Business Portal – SED Monitoring and Vendor Performance application to complete the Attorney Reporting by August 14th.
Bus Amortization – September 1st
Each school district that issued debt for bus purchases in 25-26 needs to report the debt terms by September 1st in the Schedule F6-Bus Amortization section in SAMS. There are now separate Schedule F6 forms for BANs and Bonds. No extensions are available for these...
Survey 4 – Single Audit Exemption
All school districts and BOCES must respond to the Single Audit Threshold inquiry in Question 1 and either confirm that a Single Audit or Program-Specific Audit Reporting Package was uploaded to the Federal Audit Clearinghouse (FAC) or file the Single Audit Exemption...
District Remaining EXCEL Allocation as of July 2026
Per Chapter 61 of the Laws of 2006, districts were allocated an EXCEL (Expanding our Children’s Education and Learning) apportionment under the EXCEL program. The 2026-27 Enacted Legislative Budget specified that districts’ apportionments will now only be available...