Beginning with the 2025-26 project year, subrecipients are required to use the updated FS-10-A Budget Amendment Form found here. If your agency has retained either paper or electronic versions of the form prior to June 23, 2026, please discard them and use the updated form. Starting with the 2026-2027 project year, a FS-10-A document may be returned if not submitted using the new version.
Per NYSED’s Fiscal Guidelines, local agencies may submit an FS-10-A to request prior approval from NYSED for budget changes as well as enable both the local agency and NYSED to maintain an accurate and up-to-date record of approved changes to a specific project.
FS-10-A Budget Amendments need to be reviewed and approved by the respective NYSED Program Office and therefore must be submitted directly to the office responsible for program administration. The FS-10-A may be submitted at any time between the date the grantee receives the written project approval from NYSED and the approved end date of the grant providing all prior approval requirements are met. Specific NYSED program managers may set an earlier final date for submittal of budget amendment forms. Please check with the appropriate program office regarding possible deadlines. Amendment-related questions should be directed to the respective Program Office.
Amendments may not be submitted after the grant’s end date or with the FS-10-F Final Expenditure Report for a Federal or State Project. Once the FS-10-A is approved and processed by NYSED, a copy of the approved FS-10-A document is sent back to the contact person listed on the first page. Please review this copy in full when it is received as it will contain further information regarding any changes to the approved document.
To prepare and submit the FS-10-A:
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Review the project’s approved FS-10 Budget and any prior amendments and confirm the correct and accurate data is used when completing the FS-10-A.
For example:
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10-digit Project #, Contract # (if applicable), 12-digit SED Code, Approved FS-10 budget amount.
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Provide the requested information in the ‘Explanation’ and ‘Subtotal Increase/Decrease’ columns. Only include the total cost amount in the Increase/Decrease columns. Further amount breakdowns should be reflected in the ‘Explanation’ column.
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Adjust indirect cost (Code 90) as appropriate based on FS-10-A budget changes.
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For allocational grant programs, please refer to the CF365 Allocation Report to ensure funds are utilized and/or funds are not going to be potentially lost to “excess”.
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Ensure the Chief Administrator’s signature is original wet ink.
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Mail 3 paper copies (1 original wet ink and 2 copies) of the completed FS-10-A to the respective NYSED Program Office.